Sole trader invoices · UK
How to invoice as a sole trader in the UK.
If you're self-employed, every invoice needs a few things on it, whether or not you're VAT registered. Here's the list, and a free way to make one that gets it right every time.
Free for 1 invoice a month. Unlimited from £3/month + VAT. No card required.
What a sole trader invoice must include
GOV.UK says an invoice must show:
- A unique identification number
- Your name, and any business name you trade under
- An address where legal documents can be delivered to you, if you use a business name
- Your customer's name or company name, and address
- A clear description of what you're charging for
- The date the goods or services were provided (the supply date)
- The date of the invoice
- The amount being charged
- VAT, if you're VAT registered
- The total amount owed
It also helps to add your payment terms and bank details. Customers pay faster when they don't have to ask where to send the money.
Make one in under a minute
Everything above is filled in for you. You only type the jobs.
1. Add the jobs
Who it's for, what you did, how many and how much.
2. Add VAT if you charge it
20%, 5%, none, or any rate. Worked out for you.
3. Download the PDF
Your details and bank details on it, ready to send.
Questions
Do sole traders have to charge VAT?
Only once you're VAT registered. You must register when your VAT-taxable turnover goes over the registration threshold (check the current figure on GOV.UK), and you can register voluntarily before then. If you're not registered, don't add VAT or show a VAT number.
How long should I give customers to pay?
Whatever you agree, commonly 7, 14 or 30 days. For business customers, if no terms were agreed, the law gives them 30 days, after which you can claim late payment interest.
How long do I need to keep my invoices?
Sole traders should keep business records for at least 5 years after the 31 January Self Assessment deadline for that tax year. Invoo keeps every invoice in your account and you can download the PDF any time.
Can I use my own name instead of a business name?
Yes. Many sole traders invoice under their own name. If you trade under a business name as well, show both.
Your next invoice, done properly
More guides: Free invoice generator · VAT invoices